Spring Event Planning Guide: Essential Rental Equipment for a Successful Season

Spring is one of the busiest times of the year for event rental businesses. From weddings and outdoor festivals to corporate gatherings and community events, demand for tents, tables, chairs, inflatables, and other essential rentals surges as the weather warms up. To ensure your rental company is fully prepared, it’s crucial to have the right inventory on hand.

In this guide, we’ll break down the must-have rental equipment for a successful spring event season, including how to prepare for unpredictable weather and maximize your bookings.

Tents are the backbone of any outdoor event, providing shelter, shade, and a focal point for celebrations. Customers rely on rental companies to supply durable, high-quality tents in a variety of sizes and styles.

• Pole Tents – Ideal for weddings, fairs, and large-scale gatherings

• Frame Tents – Perfect for corporate events, as they don’t require center poles

• Pop-Up Tents – A great quick setup option for vendor booths and small outdoor events

Tent accessories like tent sidewalls are a game-changer, especially in the spring when the weather can be unpredictable. Adding sidewalls to a tent provides protection against wind, rain, and cooler temperatures while still maintaining an open and inviting space.

• Solid Sidewalls – Offer full coverage and protection from the elements

• Cathedral Window Sidewalls – Allow natural light to filter through while providing shelter

No event is complete without proper seating arrangements. Whether it’s a casual backyard party or a formal wedding reception, having a variety of folding tables and chairs is a must.

Top Rental Choices:

• Plastic Folding Tables – Lightweight and durable for quick setups

• Wooden Banquet Tables – A classic, sturdy choice for weddings and formal events

• Resin Folding Chairs – Stylish and sturdy, ideal for weddings and upscale gatherings

• Plastic Folding Chairs – A versatile and affordable option for all types of events

Make sure to have an ample supply of chairs on hand, especially during graduation parties and wedding season, when demand peaks.

Spring is the start of festival season, meaning bounce houses, inflatable obstacle courses, and interactive games are in high demand for community events, school fairs, and corporate family days.

Must-Have Spring Inflatables:

• Bounce Houses – A favorite for kids’ birthday parties and school events

• Inflatable Obstacle Courses – Popular for team-building and competitive events

• Water Slides – Perfect for warmer spring days leading into summer

Consider offering package deals that bundle tents, tables, and inflatables for family-friendly spring festivals or community gatherings.

As more outdoor weddings, parties, and corporate events take place, adding a dance floor rental option can be a smart business move. Customers love the ability to create an elegant, designated area for dancing under the stars.

• Portable Dance Floors – Our heavy-duty portable dance floors feature easy-lock tiles, beveled corners, and plastic clips for quick, tool-free assembly and tear-down. Their modular design allows for size adjustments, while compact tiles make storage and transport effortless. Made from vinyl-coated plastic, they’re completely waterproof, maintenance-free, and easy to clean—a durable alternative to traditional wooden dance floors.

• Tent Lighting – Our Globe String Lights add a stylish glow to parties, graduations, family reunions, and special events. Designed for outdoor use, they are lightweight, portable, and easy to assemble.

Spring weather is unpredictable—some days are warm and sunny, while others can be chilly, especially in the evening. Offering tent heaters as an add-on rental ensures guests stay comfortable, extending the usability of tents for nighttime or early spring events.

• Patio Heaters – Perfect for outdoor seating areas at restaurants and events

• Tent Heaters – Designed to safely provide warmth inside enclosed tent setups

• Inspect & Clean Your Equipment – Make sure tents, tables, chairs, and inflatables are in top shape before peak rental season

• Stock Up on High-Demand Items – Sidewalls, tents, chairs, and inflatables will be booking fast

• Offer Spring Packages – Bundle essential rentals together for weddings, graduations, and festivals

• Market Early – Promote your spring inventory now to get ahead of competitors

At Tent and Table, we provide everything rental business owners need to prepare for a successful spring event season. Whether you’re looking for high-quality tents, tables, chairs, inflatables, we’ve got you covered.

Visit our website today and get your rental inventory ready for a busy season ahead!